01
Receive Product Requirements
Capture the product, sourcing marketplace, MOQ, pricing range, and supplier requirements.
Back to Product Sourcing Demos
PRODUCT SOURCING DEMO
Supplier Handling System
A connected sourcing system that helps teams find suppliers, organize supplier data, prepare RFQs, compare responses, and generate decision-ready supplier reports from one workflow.
Supplier DiscoverySupplier QualificationRFQ HandlingSupplier ComparisonAI Reports
SYSTEM OVERVIEW
From Product Request to Supplier Decision
This system turns the repetitive parts of supplier sourcing into one connected workflow. Teams define what they need, discover relevant suppliers, approve candidates, prepare RFQs, compare supplier responses, and receive a structured recommendation report.
PRODUCT REQUEST
01 - Define the Supplier Request
The sourcing team starts by entering the product requirements and supplier filters. The system captures the information required for supplier discovery instead of relying on scattered notes or manual searches.
- Product name
- Source marketplace
- Target MOQ
- Minimum and maximum unit price
- Trade Assurance preference
- Verified Supplier preference
- Alibaba Guaranteed preference
- Search request submission
Built around real sourcing requirements
The request becomes structured input for the connected supplier-discovery workflow, so the next stage can search with clear product, pricing, MOQ, and supplier preference context.
Supplier Request Interface
Supplier Results / Discovery
SUPPLIER REVIEW
02 - Find, Review & Approve Suppliers
The system returns relevant supplier results and organizes them into one review interface so the sourcing team can evaluate candidates before moving forward.
Supplier runs remain organized so teams can understand which results came from each sourcing request.
- Multiple supplier results from one sourcing run
- Product and supplier information
- Company name
- Unit pricing
- MOQ
- Gold Supplier history
- Supplier/service score
- Reviews
- Individual supplier inspection
- Manual approval
- Approve All option
- Move selected suppliers directly into RFQ preparation
n8n Backend Preview
03 - AI-Powered Supplier Discovery Backend
Behind the interface, an n8n workflow receives the sourcing request, calls the supplier-finding service, processes the returned supplier data, filters the results, and uses AI to structure the information before returning it to the dashboard.
n8n Supplier Discovery Backend
01
Webhook receives request
02
Request body is extracted
03
Supplier-finder/API is called
04
Supplier records are normalized
05
Supplier data is merged
06
Filtering rules are applied
07
Result limits are applied
08
AI Agent processes supplier information
09
Structured output is generated
10
Clean supplier results are returned to the frontend
RFQ MANAGEMENT
04 - Prepare & Manage Supplier RFQs
Approved suppliers are passed into the RFQ workflow where the system prepares personalized supplier-specific RFQs using the original sourcing request and each supplier's information. The team can then review, edit, copy, delete, or send each RFQ before continuing the sourcing process.
RFQ Management Interface
- Multiple personalized RFQs prepared from one sourcing run
- Separate RFQ generated for every selected supplier
- Review supplier-specific messages
- Edit RFQ before sending
- Copy RFQ content
- Delete unwanted RFQs
- Send individual RFQs
- Move back to supplier review when needed
RFQ flow
1
Frontend RFQ Manager
2
Selected Supplier + Product Requirement
3
n8n RFQ AI Workflow
4
Personalized RFQ per Supplier
5
Review / Edit / Send
RFQ AI Backend Workflow
01
RFQ request enters through webhook
02
Selected supplier records are split into individual items
03
Supplier-specific data is prepared
04
Original sourcing request information is prepared
05
Supplier and request context are merged
06
AI Agent generates one structured RFQ per supplier
07
RFQs are returned to the frontend for review and action
SUPPLIER COMPARISON
05 - Compare Suppliers & Generate a Decision Report
After supplier information and responses are available, the system can organize the comparison into a decision-ready report instead of forcing the team to manually compare spreadsheets and message threads.
Supplier Comparison Report
- Number of suppliers compared
- Best overall score
- Recommended supplier
- Top candidates
- Supplier to avoid
- Price scoring
- MOQ scoring
- Specification scoring
- Lead-time scoring
- Commercial scoring
- Confidence scoring
- Best supplier summary
- Top supplier ranking
- Individual supplier reply inspection
- HTML report download
- PDF report download
From supplier data to a clear recommendation
The goal is not only to collect supplier information, but to help the sourcing team understand which supplier offers the strongest overall balance for the requirement.
FULL WORKFLOW
Product request to final supplier report.
02
Discover Suppliers
Search and collect supplier candidates from the selected sourcing source.
03
Structure Supplier Data
Normalize supplier information into a consistent format for comparison and review.
04
Filter & Review
Apply sourcing criteria and allow the team to inspect relevant suppliers.
05
Approve Candidates
Select the suppliers that should move forward.
06
Prepare RFQs
Combine supplier information with the original sourcing requirements and generate structured supplier-specific RFQs.
07
Handle Supplier Information
Keep supplier requests, results, replies, and sourcing stages connected inside the workflow.
08
Compare Suppliers
Evaluate suppliers across commercial and sourcing criteria such as price, MOQ, lead time, specifications, and other available data.
09
Generate Recommendation
Use the available supplier information to create a structured ranking and recommendation.
10
Export Final Report
Allow the sourcing team to download or review the final supplier comparison report.
WHO THIS DEMO IS FOR
Sourcing teams with repeatable supplier workflows.
Product Sourcing AgenciesProcurement TeamsImportersWholesale BusinessesPrivate Label BrandsSupplier Management Teams
Want a sourcing system built around your workflow?
We can adapt this type of system around your supplier sources, RFQ process, internal approval flow, communication channels, and reporting requirements.